Work Assignments

Officers, Chairs, and Non-Event Tasks

President

• Corporate filings
• Tax Status
• Delegating
• Major Purchases >$+
  • Timers
  • Trophies
  • Cones
  • etc.
• Rewards & Reprimands

VP

• Fill gaps?

Treasurer

• Deposit Money
• Pay all Bills
• Make Donations
• Report Monthly
• Year End statement
• Look for abuse

Secretary

• Minutes
• Keep Club Records

Membership Chair

• Maintain Database
• Collect applications
• Member list at event
• Answer questions of potential new members

Event Chair

• Assigns who will do:
  • Van to site
  • Course
  • Setup
  • Tech
  • Workers
  • Registration
  • Timing
  • Cleanup
  • Van to parking
• Manage Event

Other (who is this person?)

• Maintain equipment
  • Van
  • Timer
  • Computer
  • Displays
  • PA
  • Radios
  • Safety Equipment
  • Helmets
  • Generator
• Purchase Supplies
  • Wrist Bands
  • Batteries
  • Pens, Paper & Post-its
  • Ink cartridges
  • Lime
  • Chalk
  • Gas
• Copies of Forms
  • Registration forms
  • Membership forms
  • Waivers
  • Minor releases
• Web site
  • Maintenance
  • Pre-registration
  • Database
• Annual Awards
  • Order season championship awards (get sizes if needed)
  • Engrave new plaque for Autocrosser of the Year trophy
  • Book restaurant
  • Make flyer and do mailing
  • Track RSVPs and payments
  • Decorations
  • Door prizes

Event-Specific Tasks

Before Event Tasks

• Announce on Web
• Open Registration
• Close Registration
• Load Database
• Worker Assignments
• Email Registration Crew
• Email Tech Crew
• Confirm Course setup
• Confirm Insurance Cert.

Day of the Event Tasks

• Van to Site
  • Get Keys from previous person
• Course Setup
  • Setup Course
  • Pre-drive with Chair for Safe & Visually Good
  • Chalk & Lime
  • Maintain During Day
• Equipment Setup
  • Gate supplies
  • Registration
  • PA
  • Displays
  • Timer & heads
• Tech
  • For Safety
  • Apply Mark
• Workers
  • Alter assignments from Pre-Event
  • Assign worker chiefs
  • Create 2 copies of worker assignments
• Registration
  • Confirm driver acceptance
  • Collect money & forms
  • Assign worker assignment
• Timing
  • Setup timers
  • Manage timing staff
  • Confirm Times are correct
  • Give each run results to ?
• Manage Event
  • Keep on time
  • Fill-in missing tasks
  • Drivers' meeting
  • Start cars every 20-30 sec
  • How many runs
  • Fun Runs start end
• Cleanup
  • Inventory of what is needed for next event
  • Pack Van
  • Throw out garbage
• Van to Parking
  • Give Keys to next person

After Event Tasks

• Review Results
• Post Results
• Post pictures
• Close Report

By Dave W. Email: INFO@FCSCC.COM